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Club Player Pass Instructions

Can't Find a Club Pass Player??? Please Read

If you are unable to find a CPP player, it may be an issue with your Club. Please reach out to your club admin well before the deadline to get the issue resolved.

If you are still having issues, contact your age group commissioner and we will do our best to help troubleshoot.

Club Player Pass

The Lake Highlands Girls Classic League has passed the Club Pass Player Rule effective January 1, 2014.

Click here to read the CLUB PLAYER PASS RULE (Section IV - G)

Deadline for Player Pass Requests are as follows:

Weekend Games :  The deadline for ALL weekend games is 5pm on Thursday prior to your weekend game. This includes both Saturday and Sunday Games.

Weeknight Games:  the deadline is 1pm the day before your game.  If your game is scheduled for Wednesday night, then the deadline is 1pm Tuesday.

 

Club Pass Instructions

Club Pass Functionality is now available. We know this is going to present challenges with the new system. Follow these instructions below and we will ALL get through it!

YOU MUST FILL OUT A CLUB PASS REQUEST FORM and IT MUST BE APPROVED for EACH GAME you are requesting players. Players must be added first to your account before you fill out the form. Follow these steps below:

  • Login to your GotSport Account
  • Go To Team Management
  • Click on Your Team
  • Click on Rosters at the Top
  • Pull the drop down menu down and choose Girls Classic League 2021-2022 and click SEARCH <--don't forget to hit Search
  • Click the Add Club Pass Player button at the top of your GCL event roster
  • Enter the Player's Name and click Search. If you are having issues locating the player, 1st check the spelling, 2nd go to your Club Admin and make sure they are in your club's main account.  If you are still having issues, contact us and we will try to help. We don't have access to your team accounts or club accounts but we may be able to help you trouble shoot.
  • If you have successfully found the player they will appear,  Select the Affiliate as USYS, enter their jersey # that they will be wearing and click Add. DO NOT CHANGE ANYTHING ELSE
  • Now go fill out the Club Pass Form using this link:
  • https://system.gotsport.com/forms/86736269P
  • Once your form has been submitted, we will verify all is correct and within our rules. USE ACCURATE INFORMATION. DON'T FORGET TO HIT SAVE at the bottom of the form. You will know your form has been submitted if you receive a confirmation email and you see a copy of the form with your answers after you hit save.
  • You will get an email upon submitting the form and you will get an email when it's approved, or denied.
  • You can also check the status in your GotSport account by logging in and clicking on forms.
  • PRINT THE APPROVAL EMAIL and attach it to your game card.

***IMPORTANT: YOU CAN NOT EXCEED YOUR ROSTER LIMITS or MAX with approved club pass players.  However, You can NOT activate and deactivate players in the system at this time. ALL CPP PLAYERS are going to show on your game card. YOU MUST cross out/line out players manually that are not playing in the match on your game card and you MUST print and attach your CPP approval to your game card in the event there is a question on a player's eligibility.*** Any CP players appearing on your game card that are NOT marked out by you must have an approved Club Pass Form for that match in order to play.  For example: If your roster MAX is 18 players and you add 3 Club Pass Players, you will need to line out 3 Rostered players for that match.

Roster Max Limits are as follows:
11U/12U - 16 Players
13U/14U - 18 Players

15U-19U - 22 Players

 

Do know your deadlines!

Weeknight games: 1pm the day prior to your game

Weekend games: 5pm the Thursday prior to all weekend games.

Frequently Asked Questions

When is the cutoff for submitting the club player pass request?

Weekend Games:  the deadline is 5pm on Thursday prior to the closest weekend games for that entire weekend.

Weeknight Games:  the deadline is 1pm the day before your game.  If your game is scheduled for Wednesday night, then the deadline is 1pm Tuesday.

 Can a player from another league club pass into our league, like Arlington or Plano?
Yes, as long as the player is a NTX Competitive Registered Player coming from a team within their own club.

 
I can't find the player we want to Club Pass in in GotSoccer?
  • There are a few reasons why this may happen. Check in this order:
  • Make sure you are spelling the player's name exactly as it appears on their official roster. Try also adding their birth date to the search.
  • They must play on a team within your club or they will not be available to Club Pass
  • If you still can not find your player, they may not be properly registered in your CLUB account. Your club admin can verify and help with this. Please check with them. If you are still having issues after reaching out to your club admin, please email clubpass@girlsclassicleague.org
 
I have added my Club Pass Player and filled out the form and they have been approved. Now what?
We approve Club Pass Requests in the order they are received with priority on game days that come first. Check your GotSport account under Forms for approval status.
 
 I plan on having the same player Club Pass with us for several games, Do I need to fill out the club player pass form for each game?
Yes. After each game, your club player pass must be deactivated on your roster. You will not need to search for them again but you do need to fill out the Club Player Pass Request form for each game you wish them to play in. Once approved, you can re-activate them.
 
Remember: A Club Pass Player can only appear on ONE game day roster per day. It is a violation of our rules to have them appear on more than one. It is your responsibility to make sure they are properly activated and deactivated.